Florida Association School Administrators Florida Association of Elementary & Middle School Principals Florida Association of Secondary School Principals Florida Association of Instructional Supervisors & Administrators Florida Support Administrators Association Florida Association of District School Superintendents Florida Assistant Principal Association
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CONSTITUTION AND BYLAWS

Member Information | Member Application | Constitution and Bylaws | Why Should I Join? | Keystoners

Article I
NAME
Section 1: The name of this organization shall be the Florida Chapters of the National Honor Society

 

Article II
PURPOSE
Section 1: The purpose of the organization shall be to create enthusiasm for scholarship, to stimulate a desire to render service, to encourage a concern for character development and to advance the work of National Honor Society among all Florida chapters.

  

Article III
Jurisdiction
Section 1: The FCNHS shall operate under the jurisdiction of the Florida Association of Secondary School Principals (FASSP):
FASSP
206-B S. Monroe Street
Tallahassee, Florida 32301
Telephone: (850) 224-3626
Section 2: The Executive Director of the FCNHS shall be appointed by the FASSP.
Section 3: With the advice and consent of the sponsoring agency, the FCNHS Executive Director in conjunction with the FCNHS Executive Board shall approve all major policy decisions in accordance with the constitution.
Section: 4 Neither the Executive Director of the FCNHS, nor the leadership of the sponsoring agency will serve as an appeal board for school chapter non-selection or dismissal cases.
Section 5: No decision of the Florida Association of Secondary School Principals shall conflict with the national policy concerning all organizations of the National Honor Society and contained in the official NHS handbook.
Section 6: The FCNHS Executive Board. This board shall exercise general control of the FCNHS and coordinate the activities of the association in conjunction with the Executive Director. This board will be responsible to the FASSP and the Florida Association of School Administrators.
Section 7: There shall be eleven (11) members of the FCNHS Executive Board, A student representative and sponsor from each of the FCNHS elected officer schools and the Executive Director.

  

Article IV
Membership in the FCNHS
Section 1: Membership in the FCNHS will be open to all Florida National Honor Society and National Junior Honor Society Chapters.
Section 2: A member school shall be defined as any middle or high school, which has paid its annual state dues to the FCNHS. Only member schools are entitled to attend the FCNHS State Convention or to enter in any FCNHS competition.
Section 3: Beginning with the second semester (defined as the second 90 day period) of the of the 2006-2007 school year, the minimum academic eligibility will be at least an unweighted 3.00 cumulative grade point average as defined by the member school’s grading policy.

  

Article V
Dues
Section 1: Annual dues for each school shall be fifty dollars ($50.00).
Section 2: Dues shall be paid to the FCNHS on or before November 1. A late fee of thirty dollars ($30.00) shall be assessed for dues received after the due date.

 

Article VI
Officers
Section 1: Member schools, not individual students, elected at the FCNHS State Convention shall be the official office holders.
Section 2: The officer schools of the FCNHS shall be President, Vice-president, Secretary, Treasurer and Parliamentarian.
Section 3: The President, Vice-president, Secretary and Parliamentarian shall be elected and inducted on the last day of the annual State Convention.
Section 4: The Treasurer School will be appointed by the Executive Director with the advice and consent of the FCNHS Executive Board.
Section 5: The officers shall serve a one-year term. New officers will assume their offices at the conclusion of the State Convention and out-going officers duties will end at the completion of their tasks regarding the State Convention.
Section 6: A vacancy in an office shall be filled by appointment of the Executive Board. Consideration shall be given to the runner-up candidate from the previous election.
Section 7: A school may hold only one position on the FCNHS Executive Board.

 

Article VII
Duties of Officers
Section 1: The duties of the officers of the FCNHS shall be those described in Roberts Rules of Order, Newly Revised and those specifically defined in this Article:
  1. The student representing the President School shall:
    1. Preside at all Executive Board and State Meetings
    2. Appoint Committees.
    3. Recommend District Coordinators as deemed necessary, subject to the approval of the Executive Board and the Executive Director.
    4. Request of the Executive Director an auditing of he financial records.
    5. Make a “State of the Association” address at the state convention.
    6. Enforce and abide by the Constitution of the FCNHS.
  2. The student representing the Vice-president School shall:
    1. Assume total responsibility for the publication and distribution of the FCNHS newsletter, The Keystoner.
    2. Preside at any meeting in the absence of the President
    3. Enforce and abide by the Constitution of the FCNHS.
  3. The student representing the Secretary school shall:
    1. Keep a permanent record of the minutes of each meeting.
    2. Provide a copy of all minutes to each Executive Board member within two weeks following each meeting.
    3. Compile a summarized report of convention activities and meeting results, which are to be sent to all member schools through The Keystoner.
    4. Maintain an up-to-date record of all district activities.
    5. Enforce and abide by the Constitution of the FCNHS.
  4. The student representing the Treasure School shall:
    1. Assume responsibility, along with the convention host advisor, principal and the Executive Director for matters pertaining to the state convention.
    2. Present to the Executive Director of the FCNHS an itemized report of the convention costs. Reports are to be completed within thirty (30) days of the completion of the convention and shall carry the signature of the student, advisor and principal of the Treasurer school.
    3. Enforce and abide by the Constitution of the FCNHS.
  5. The student representing the Parliamentarian school shall:
    1. Act as the source of parliamentary information for the FCNHS.
    2. Enforce and abide by the Constitution of the FCNHS.
Section 2: All officers shall maintain a written account of their official activities performed during their term of office. This cumulative record shall be turned over to the succeeding officer before the adjournment of the State Convention. A copy of the record shall be given to the Executive Director.
Section 3: All officers shall contribute articles to be used in The Keystoner.
Section 4: The Executive Board shall determine the rules governing the annual FCNHS Brain Brawl Competition.

 

Article VIII
Election of Officers
Section 1: Any FCNHS member school shall be considered for FCNHS office is an intent-to-run letter, signed by the advisor and the principal, is returned to convention host and a duplicate sent to the Executive Director at least thirty (30) days prior to the State Convention.
Section 2: All candidates for office must be in attendance at the State Convention.
Section 3: Nominations for elected office shall be made from the floor during the first business session of the State Convention. Schools seeking office may not nominate themselves and the eligibility to be nominated shall be contingent on the official slate of candidates determined by intent-to-run letters.
Section 4: Nomination speeches shall be limited to two (2) minutes.
Section 5: Acceptance speeches shall be limited to three (3) minutes.
Section 6: In the absence of a candidate for any office, nominations for that office can be accepted from the floor provided that the school to be nominated can produce proof of their advisor’s and principal’s approval.

 

Article IX
Executive Board
Section 1: The FCNHS Executive Board shall consist of one student and the advisor from the President, Vice-president, Secretary, Treasurer and Parliamentarian schools and the Executive Director.
Section 2: The Executive Board shall conduct the business of the FCNHS during the interim between State Conventions.
Section 3: The Executive Board shall conduct all business meeting for the State Convention.
Section 4: There shall be at least two (2) Executive Board meetings per year.
Section 5: All eleven (11) members of the Executive Board shall have one vote each.
Section 6: At all Executive Board meetings a quorum shall consist of the representatives from three officer schools. The Executive Director or designee must be present for any vote to be taken. At least three (3) affirmative votes shall be necessary to carry any issue.
Section 7: The Executive Board and any approved consultants shall be entitled to reimbursement for budgeted expenses during the year, subject to the approval of the Executive Director.

 

Article X
Executive Director
Section 1: The Executive Director shall:
  1. Keep all permanent records and materials.
  2. Act as a clearinghouse and source of information on all activities related to the state organization.
  3. Provide for the preparation and distribution of materials and correspondence of state interest.
  4. Submit dates for the State Convention, district meetings and Executive Board meetings to the FASA office Calendar Committee.
  5. Submit a budget for the coming year to each member school.
  6. Act as a liaison between the FCNHS and the FASSP board, the National Office and other state associations.
  7. Distribute and collect all membership applications and dues.
  8. Approve all expenditures.

 

Article XI
Parliamentary Authority
Section 1: Robert’s Rules of Order, Newly Revised shall govern this association where they are applicable and consistent with this constitution.

 

Article XII
Procedure for Amendment
Section 1: Proposed amendments to this constitution shall be sent to the Executive Director at least thirty (30) days prior to the convening of the State Convention.
Section 2: The Executive Director shall forward copies of the proposed amendments to all member chapters at least fifteen (15) days prior to the convening of the State Convention.
Section 3: Ratification of proposed amendments will require a two-thirds vote of the member schools at the State Convention.
Section 4: The Executive board may adopt a constitutional amendment by unanimous vote and it shall be in effect immediately upon such adoption and remain in effect until the next State Convention at which time it must be voted on by the delegates.

 

Article XIII
Dissolution
Section 1: In the event of dissolution, the residual assets of this association shall be turned over to one or more associations or organizations which are themselves tax exempt as associations or organizations as described in Sections 501 (c) (3) and 170 (c) (2) of the Internal Revenue Code, or the Federal, State or local government for exclusive public purpose.

 

Article XIV
Limitation of Power
Section 1: The authority of this organization to operate and conduct business as the Florida Chapters of the National Honor Society is granted by the Florida Association of School Administrators and the Florida Association of Secondary School Administrators.

 

BYLAWS
 
Article I
State Convention
Section 1: The annual State Convention shall be held sometime between January 1 and the end of the first full week in February of the current school year.
Section 2: The specific dates for the State Convention shall be determined by the host school with the approval of the Executive Director
Section 3: All FCNHS member schools shall be eligible to send delegations to the State Convention. The maximum number of delegates allowed per school shall be determined by the convention host. If a school is a member of the FCNHS Executive Board, that student and advisor will not count as part of the schools delegation.
Section 4: Only member schools that have paid state dues shall be eligible to send a delegation to the State Convention. The Executive Director will provide the host school with a current list of FCNHS member schools.
Section 5: Until changed by the membership, convention host schools will be selected from the counties bordering the Interstate 4 corridor, stretching from Daytona Beach to the Tampa/St. Petersburg area.
Section 6: The host chapter shall, with the approval of the Executive Board and the Executive Director, be responsible for:

1. Planning the program of activities, speakers and menus.
2. Determining Convention registration fees.
3. Determining the number of delegates per school.
4. Appointing a state Treasurer.
5. Selecting judges for various competitions.

Section 7: The responsibilities of the Executive Board for each State Convention shall be:

1. To determine the criteria to be used in selecting the winners of awards.
2. To conduct all business meetings of the State Convention.

 

Article II
Voting
Section 1: All votes for candidates, constitutional amendments and bylaws at the annual
State Convention shall be conducted by secret ballot with each member school
present having one vote.
Section 2: Member schools must be present at the meeting at which a vote is taken. No
proxy votes may be cast.
Section 3: Officer schools must be elected by a majority vote. If a candidate school does not
receive a majority vote a run-off election shall be held between the two candidates
receiving the greatest number of votes.
Section 4: At the State Convention, a quorum shall be fifty (50) percent plus one (1) of the
total number of member schools registered to attend the convention and a
majority vote of a duly constituted quorum shall be required for the passage of
any issue except a constitutional amendment.

 

Article III
Brain Brawl
Section 1: The FCNHS will conduct an annual Brain Brawl Tournament in the spring of each school year.
Section 2: All member schools will be eligible to enter a team of no more than eighth (8) members in the tournament.
Section 3: There will be no registration or entry fee charged for participation in this tournament.
Section 4: All of the members of a Brain Brawl Team must be from the same school and must be members in good standing of their school’s NHS chapter.
Section 5: Dependent upon the financial status of the FCNHS, the Executive Board may approve the expenditure of funds to purchase meals for the participating teams.
Section 6: The host school, competition schedule and rules shall be established by the Executive Board and published in The Keystoner.

 

Article IV
Chapter Reports
Section 1: All chapters shall send a membership list for the previous year with their
enrollment form and dues check.
Section 2: All chapters shall send to the District Secretary a semi-annual report on January 15 and May 15 and shall include the following information:

1. Number of members.
2. Estimated number of members at the time of next report.
3. Frequency of meetings.
4. List of projects undertaken since the time of the last report.
5. List of planned projects for coming semester and brief explanation of each.
6. List of next year’s officers.

Section 3: The District Secretary shall send to the Recording Secretary and the Executive Director Leadership a semi annual report by January 31 and May 30, which shall include the following:

1. Names and memberships for each chapter in district.
2. Names of active chapters and memberships.
3. Names, addresses, and phone numbers of all district officers and advisors.
4. List of all district projects that have been undertaken from the last report and a brief explanation of each. The May report should include the next year’s officers.
5. Planned projects and a brief explanation of each.
6. Schedule of district meetings held and those planned.
7. Outstanding projects that merit attention of The Keystoner.

 

Article V
District Meetings
Section 1: All districts shall hold at least two (2) meetings. Dates for meetings other than those set by the FASSP shall be set by the district president and shall be sent to all NHS chapters at least one (1) week in advance.
Section 2: All district elections shall be held prior to the State Convention. District officers shall assume office and serve concurrently with the school year July 1 through June 30.
Section 3: District officers shall consist of at least a President, Vice-President, Secretary and Treasurer.
Section 4: Each District Secretary shall send to the Recording Secretary and the Executive Director a copy of the minutes from every district meeting within ten (10) days of the meeting. A copy of the District Constitution shall be sent to the Executive Director each year.
Section 5: The advisor of the District President School shall serve as District Coordinator to coordinate district activities and to function as a liaison between the State Office and the individual schools within the district.

 

Article V
Advisors
All advisors constitute a State Honor Society Advisors Association to cooperate with the Executive Board. The executive Director shall coordinate the activities of this association; preside at all meetings. The advisors shall serve the Executive Director as a consulting group.

FCNHS
Florida Chapters of the National Honor Society
P.O. Box 5408
Ft. Lauderdale, FL 33310
Phone (754) 321-1201
Fax (754) 321-1205

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